Privacy Policy
Your privacy matters to us. This Privacy Policy explains how Ravenshaw Moments collects, stores, protects, and uses your information while preserving the memories and legacy of the Ravenshaw community.
1. Information We Collect
To provide a seamless and secure experience, we may collect the following information:
- Name
- Email Address
- Phone Number
- Academic Information
- Department
- Hostel
- Batch
- Profile Photo
- User-generated content
- Device and browser information
- IP address
- Login history
2. How We Use Your Information
The information we collect is strictly used to enhance your experience and manage the platform efficiently. We use this data for:
- Account management
- Identity verification
- Community engagement
- Alumni networking
- Department management
- Hostel management
- Competitions
- Certificate verification
- Platform analytics
- Security improvements
- Communication
3. Media & Content
- Users retain full ownership of the media and content they upload to the platform.
- By uploading content, users grant Ravenshaw Moments permission to securely display and distribute it on the platform.
- Users have the complete right to remove their own uploads at any time.
- Content violating our community policies or legal guidelines may be removed without prior notice.
4. Cookies & Analytics
We use cookies and similar tracking technologies to track activity on our platform and hold certain information. We use:
- Authentication cookies: To remember that you are logged in.
- Session cookies: To operate our service and maintain your user session.
- Performance cookies: To understand how you interact with the platform.
- Analytics: To monitor and analyze the usage of our service to improve performance.
5. Data Security
The security of your data is paramount. We employ robust, industry-standard security measures including:
- End-to-end HTTPS encryption for all data in transit.
- Secure Authentication systems.
- Encrypted Storage for sensitive data.
- Strict Row Level Security (Supabase) to isolate your data.
- Rigorous Access Controls to prevent unauthorized data retrieval.
- Secure Cloudflare R2 Storage for media and assets.
- Continuous monitoring and automated vulnerability scanning.
6. Sharing Information
Ravenshaw Moments does NOT sell user data to third parties under any circumstances.
Your personal information is strictly protected and is only shared:
- When explicitly required by law or legal process.
- With trusted service providers necessary for platform operation.
- For processing secure payments.
- For managing user authentication.
- With your explicit, prior permission.
7. User Rights
You maintain full control over your personal data. As a user, you have the right to:
- View and access your personal information at any time.
- Edit and update your profile details.
- Download an archive of your data (an upcoming future feature).
- Request complete deletion of your account and associated data.
- Control the visibility of your profile to other users.
- Change and manage your privacy settings.
8. Data Retention
We retain your personal data only for as long as your account remains active and as necessary to fulfill the purposes outlined in this policy.
When you delete your account, your active data is securely erased. However, some historical records, public community posts, or aggregated data may remain for archival purposes unless legally required to remove them.
9. Children's Privacy
Our platform is intended exclusively for university students, alumni, faculty, and authorized administrative users. We do not knowingly collect personally identifiable information from individuals under the age of 13. If we become aware that we have collected such data, we will take immediate steps to remove that information from our servers.
10. Policy Updates
We may update our Privacy Policy periodically to reflect changes in our practices, technology, or legal requirements.
We will notify you of any significant changes by posting the new policy on this page and updating the "Effective Date." Continued use of the platform after any changes indicates your acceptance of the revised Privacy Policy.